How My Business Uses a Virtual Office

Okay, local business owners, here are a few of the many questions you probably asked yourself (or are asking yourself if you’re considering starting a business): Where do I send my mail? Is it safe to register my business at my home address? What address do I put at the bottom of my email newsletters? 

I’ve been there! I own a boutique copywriting agency based in Edmonds (I’m writing this blog from Workhorse right now, actually) and when I established it, I had no idea that services like the Workhorse Virtual Office existed. 

And because I want you to start your business journey lightyears ahead of me, I’m giving you all the insider information about what I’ve learned about Virtual Office and Virtual Mail services at Workhorse. Keep reading so you can find the right solution for you and your business. 

(Psssst, it’ll keep you safe and your personal and professional lives separated—you’re going to love it)

What is a Virtual Office and How Does it Work? 

Think of a Virtual Office kind of like a Virtual Assistant—someone you know is there but isn’t in the same space as you physically. A Virtual Office gives you a mailing address to send your business mail, which can be scanned, forwarded, held, or shredded according to your preferences using our handy mail management platform. Plus, even Workhorse’s most basic Virtual Office option makes you a member, so you’ll get day passes and discounted conference room time, along with invitations to our continuing education sessions like lunch and learns and happy hours. 

You simply need to check out the mail options and pick the right plan for you. Workhorse has two mail-only options and two Local Business options. 

Want help? Stop by the front desk or shoot an email to contact@joinworkhorse.com. 

How My Business Uses a Virtual Office at Workhorse

For all intents and purposes, the distinction between Virtual Mail and Virtual Office is in the registered business address. When you register your business, you’re able to identify a physical address and a mailing address. They don’t have to be the same. You can register your business at your home and provide a different address for mail, OR you can use Workhorse as your registered business address. 

In the second case, your home address is less discoverable online and you can use Workhorse’s address to set up review pages like Google My Business and Bing Places. 

And, just this summer, we built a huge mailbox area where you can come to pick up your mail without having to speak to another soul if you don’t want to. I appreciate that I can be out running errands and pop by for my mail when it’s convenient for me. Just remember to come to the building during its open hours if you’re not also a Hot Desk member. The building is unlocked 6 a.m. – 6 p.m. Monday through Friday. 

Virtual Mail Options 

There are currently four plans—we reserve the right to change these should our members’ needs change:

• Mail Only
  • Complimentary mail items / month – 50 items/month
  • Complimentary letter scanning / month – 5 items/month
  • Complimentary letter shredding / month – 20 items/month
  • Additional recipients – $10.00/month
  • Conference Room Access is extra
  • All Meeting Rooms 25% OFF
  • Day pass access – 1 days/month
• Mail Plus
  • Complimentary mail items / month – 200 items/month
  • Complimentary letter scanning / month – 50 items/month
  • Complimentary letter shredding / month – 100 items/month
  • Additional recipients – $10.00/month
  • Conference room hours – 1/month
  • All Meeting Rooms 25% OFF
  • Day pass access – 2 days/month
• Local Business
  • Complimentary mail items / month – 250 items/month
  • Complimentary letter scanning / month – 75 items/month
  • Complimentary letter shredding / month – 150 items/month
  • Additional recipients – $10.00/month
  • Conference room hours – 2/month
  • All Meeting Rooms 35% OFF
  • Day pass access – 4 days/month
• Executive Business
  • Complimentary mail items / month – 300 items/month
  • Complimentary letter scanning / month – 100 items/month
  • Complimentary letter shredding / month – 200 items/month
  • Additional recipients – $10.00/month
  • Conference room hours – 4/month
  • All Meeting Rooms 50% OFF
  • Day pass access – 7 days/month

What you pick really depends on the needs of your business, your budget, and how important review sites like Google My Business are to running and growing your company. 

Virtual Offices in Edmonds 

If you are an entrepreneur in the Edmonds area, any of our Virtual Office plans would be great for you because you gain access to our community while keeping your personal and professional lives as separate as you want them to be. As far as we know, we’re the only place in Edmonds to offer these kinds of services. 

When we say we’re the entrepreneurial hub in Edmonds, we mean it. And we care to make creating and managing a business as easy as we can for you. 

What I Use the Virtual Mailbox For

I like to use my Virtual Mailbox for all the random mail that finds me—credit card offers, postcards, etc.—and the more important things like checks, correspondence from the Secretary of State, and more. 

Plus, the Workhorse mailboxes have enough room for packages, so the next time I need something to make my office more productive, I can have it shipped directly to Workhorse instead of sending it to my house, remembering to put it in my car, remembering to bring it from my car upstairs, and so on. It just makes everything easier. 

Learn More From Businesses at Workhorse

We have a ton of businesses that use our Virtual Mail and Virtual Office services. As of this writing, we have over one hundred mail members. And many of those members are either hosting or sitting in on our lunch and learns and networking events. We don’t just hold your mail—we bring you into the community. Both of these things will take your business wherever you want to take it. 

FAQ

Q: What kind of businesses can use the Virtual Mailbox? 

A: Any kind of business can use the Virtual Mailbox or Virtual Office. If you need a place to send your mail and you have a business, we’re the go-to place in Edmonds to have it sent. 

Q: What’s the advantage of getting an address in Edmonds? 

A: If you want to establish your business address in Edmonds, whether it’s to attract Edmonds customers or keep people from knowing where you live, there are tons of advantages to getting an address in Edmonds. And, have we mentioned Google My Business? 

Q: Can I use the space/address if I need to come physically to work? 

A: Yes! Even our most basic Mail plan comes with a day pass per month. You can always buy more passes if you need them. And if you sign up as a Dedicated Desk Member or Dedicated Office Member, standard Virtual Office services are included! 
Got any more questions about our Virtual Mail or Virtual Office services? I’m always around the space, so don’t hesitate to ask me if you see me or email me at whitney@joinworkse.com.